Improving Public Services in Information Sector, ITB Held Training for Information and Documentation Management Official (PPID)

By Adi Permana

Editor Vera Citra Utami

BANDUNG, – The Office of University Secretary of Institut Teknologi Bandung held a training for Information and Documentation Management Official (PPID) titled “PPID Reinforcement and ITB Public Information Services Optimization”. This activity was held online on Thursday, April 1st, 2021.

Attending as a speaker for the training, Annie Londa, S.H., M.H. is an expert staff member of Central Information Commission (KIP). The event was opened and attended by ITB Rector, Prof. Reini Wirahadikusumah, Ph.D., and led by University Secretary, Prof. Dr.-Ing. Ir. Widjaja Martokusumo.

In his welcoming speech, Prof. Widjaja said that presently, ITB has been in a full swing on fixing and developing information management systems and documentation. One of them is PPID website, which is a main PPID display window for announcement, services, and public information provision. Apart from that, ITB also has another information channel such as social media, office (Information Center in ITB Campus Building on Ganesa Street), email, and WhatsApp. And which is not less important, DIP and DIK upgrade adjusted to Central Information Commission terms.

Prof. Widjaja continued, “For innovation, we are still developing mobile apps, hopefully it will not take too long and could launch soon to facilitate people in accessing information and documentation about ITB”, he added.

Get to know PPID

Annie Londa said, nowadays, information openness is demanded by the international community, especially in cases of investigation which involve information disclosure. In Indonesia, information openness began at Susilo Bambang Yudhoyono presidency era with the establishment of Central Information Commission of Indonesia and all the institutions are required to do transparency and information openness.

Citizen rights in public information is assured in Act No. 14 of 2008 about Public Information Openness. The openness of public information is demanded until college level to handle certain kinds of cases (the most closely related to student affairs and the lecture process). In ITB, the openness of information is assured in Rector’s Decree No. 244/IT1.A/SK-KP/2020; PERKI no.1. year 2010; Act No. 14 of 2008; and PP No. 61 of 2010.

“Duty of PPID is being responsible in archiving, documenting, providing, and/or servicing information on public bodies including updating data and information periodically,” he said.

Public Information Definition

Annie explained that public information can be defined as information regarding administration of public bodies. Those information include what has been produced, saved, managed, sent, or received by a public body.

According to her, public information is divided into DIP (Public Information List) and DIK (Excluded List of Information). DIP itself is divided into information which is announced periodically, necessarily, and available at any time. While DIK involves personal, state, or business secrets.

Meanwhile, scopes of DIP are profile information, position, purpose of public bodies, finance, and incidental. Incidental information does not have to be posted on the website. Scopes of DIK include personal, state, or business secrets which the pros and cons are being considered if it is published to society. PPID could blurred the unnecessary information. “The openness of DIP and DIK information should fulfill MALE (Maximum Access Limited Exemption) Fundamental Principle which functionally defined as the widest possible openness of information with strict and limited exceptions,” she said.

She added that DIK format covers the name of information; legal basis of information exclusion; consequences (considering whether the information will be published or archived); and period of time. This format must be followed by every PPID of public bodies in Indonesia.
At the end of the session, she explained that KIP Law requires public bodies to present accurate, valid, and not misleading information. KIP Law also regulates rejection on the ground, rejected information material, obfuscation, and expense (if any). There are 7 SOP of Public Information Services, videlicet request of information, objection, information dispute handling, DIP determination and upgrade, consequence testing, and excluded information documentation.

Reporter: Adi Permana
Translator: Aghisna Syifa Rahmani (TPB-SITHS 2020)

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